Bid Co-ordinator
We are an award-winning practice looking for an outstanding Bid Co-ordinator who will co-ordinate the full bid process and whom will also be responsible for the efficient, effective and safe supervision of the practice and ensure the well-being of staff and clients. You will be an expert at ensuring the office runs smoothly by taking care of the facilities and managing the office administration as well as providing assistance in the business development.
Key Skills
- Reliability, discretion and confidentiality
- Ability to adapt and improvise
- Communication, negotiation and relationship building skills
- Organisational skills
- Problem solving skills
- Initiative
- Leadership and the ability to make things happen
- Budgeting skills
- Attention to detail
- Make sure tasks are completed on time and done well
- Positive attitude and warm demeanour – first impressions
- Be proactive and anticipate future needs
- Emotional intelligence
Software and Knowledge
Ideally, you will have at least 5 years expeirence in a Bid Co-ordinator role, together with office management experience within an architectural practice or the construction sector and be proficient in Microsoft Office (Word, Powerpoint & Excel), Adobe Creative Suite including InDesign and Photoshop.
You will be an excellent verbal and written communicator with a strong attention to detail along with being highly organised, proactive and professional. Being trained in first aid will be an extra bonus.
Core Duties include (but are not limited to):
Bid Co-ordination & Marketing (priority tasks)
- Co-ordination of the bid process from receipt through to submission, which includes the design of quality submissions to compliment the fee submission.
- Administering and completion of PQQs and competition entries
- Researching opportunities via various online portals
- Structure breakdown historic bid information to assist future bids
- Updating company CVs and case studies
- Maintaining and updating the bid library
- Preparation of high quality Powerpoint presentations
- Assisting in graphic presentation of written architectural documents
- Assisting in writing schedules and other documents
- Production of marketing literature including brochures, flyers, newsletters etc
- Ensuring the website and company’s social media accounts are updated including Linkedin, Twitter and Instagram
Office Supervision
- Supervision of the administration staff to ensure office efficiency and organisation
- Operate the office Management Systems (Quality, Health & Safety and Environmental), and ensure its correct use through regular internal and external audits.
- Health and Safety administration.
- Carry out internal audits and actively participate in external audits.
- Manage the Operating Systems within the office to maintain compliance.
- Generally supporting the office efficiency and organisation
- Managing the CRM database (Rapport), ensuring it is kept up to date
- Induction of new employees
- Organising diary appointments
- Organising company events
- Dealing with correspondence and queries
- Preparing letters, presentations and reports
- Ensuring company registrations are up to date
If this opportunity is of interest to you, please send your letter and CV to jyates@hlpuk.com
